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FAQ

Registration Basics

Full Cost of Summer Institute workshop is $740.00.  Tuition is $690.00 plus a nonrefundable $50.00 registration fee for a total cost of $740.00

How do I register for a Summer Institute workshop?

Registration is not yet open, please check back in February to complete your registration

Cost for Oklahoma public school teachers:

$50.00 nonrefundable fee is due with the registration form.  The OSDE will cover the $690.00 tuition. The OSDE will no longer reimburse the $50.00 registration fee.

Cost for teachers from out of state, not under contract or private schools:

$740.00 (includes the $50.00 non-refundable registration fee).

What is the workshop number used for?

The workshop number (the number following the workshop title) is used to differentiate between workshops in separate weeks of the institute, and to differentiate between workshops of similar subjects.
Week one includes 1000 numbered workshops, week two a 2000 numbered workshops, and week three 3000 numbered workshops.

What forms of payment are accepted for registration?

The University of Tulsa accepts all major credit cards, checks and Purchase Orders.

Can you take my registration over the phone?

No, we do not accept telephone registrations.  You must register online, or mail in a copy of the registration form.

What is included in my registration fee?

Each participant’s $740.00 tuition contributes to the following:

  • Refreshments: 4 morning/afternoon snacks, 3 luncheons, 1 reception
  • Lodging: Hotel accommodations for all College Board Consultants and for participants residing over 40 miles outside of the Tulsa area
  • Instruction: College Board certified consultants
  • Instructional Materials: College Board blue books, student samples, class binders, pens, highlighters, post-it notes, lab kits, textbooks, copies, and supplies

If I am an Oklahoma Public School teacher, how can I get the Oklahoma State Department of Education to pay for my registration?

If you are an Oklahoma Public School teacher, the OSDE will automatically pay for your $690 tuition upon your full completion of the workshop.  However, you are responsible for paying your $50 nonrefundable registration fee at the time of your registration.

Closed Courses & Wait Lists

I am worried about a workshop filling before my registration is received–can I reserve a spot?

No, we do not reserve spaces.  Completed registration forms and payment information must be received in order for a participant to be enrolled in a workshop.  After the workshop fills, excess registrations will be kept on a wait list in the event that a spot in the workshop opens up.  Participants will be registered on a first-come, first-served basis.

How do I know if a workshop is full?

After a workshop is closed, staff will update the course description for that workshop as soon as possible with a note indicating that it is full.  Participants are encouraged to send in their registration information so that they can be placed on the wait list for their desired workshop.

I have been informed that my registration is on a waiting list–what does this mean?

If you have been placed on a waiting list, your desired workshop is full.  We keep your information so that we can register you for that workshop in the event that another participant cancels. If a spot opens, we will promptly contact you to register you in the vacant slot via email.  If you do not respond within 24 hours, we will offer your position to the next person on the waiting list.

If I am put on the waiting list and I am never enrolled in the workshop, will I receive a refund?

We will not process payment unless we enroll the participant in their desired workshop.  After the workshop, we shred unprocessed credit card information, and void and return unendorsed checks.

Enrollment Confirmation

When will I receive confirmation that I am enrolled?

You will receive an email and a written Confirmation of Enrollment within 15 days of the receipt of your completed registration form (with attached registration fee). Ensure that all of the information included on this notification is accurate, and notify us immediately if any changes are necessary.

Will I receive a receipt confirming the amount of tuition paid for the course?

You should receive a Confirmation of Enrollment that will document the amount of tuition paid.

My school registered me with a Purchase Order.  Why does my enrollment acknowledgement state that tuition funds are due?

Purchase Orders are not payment.  They are documents stating that a participant (or group of participants) is approved to attend the Summer Institute, and that payment will follow.  While your Confirmation of Enrollment may state that an amount is due, we will invoice your school or district for payment, and will hold them responsible.

Changes and Cancellations

What if my contact or registration information is incorrect on my Confirmation of Enrollment?

Please contact AP Director, Frances Najera, with any adjustments to your personal information, or to your registration?

How do I transfer to a different course?

Transfer request must be received in writing at least 48 hours before the beginning of your workshop.  Please send all transfer requests to Frances Najera.  All transfers will be subject to approval and availability.

What if I need to cancel my registration?

All cancellations must be received in writing at least 14 days before the beginning of the intended workshop.  Please send your cancellation notification to AP Director, Frances Najera.  We ask that you notify us as soon as possible so that we have time to register participants on the wait list for the workshop.  See the description of our cancellation policy below.  If participant does not notify us in writing 14 days before the intended workshop, the participant will be responsible for the full tuition of $740.00.

May I give my spot in a workshop to another person?

No, we do not allow registration substitutions.  We believe that this is unfair to teachers on the wait list for that workshop.

What is your refund policy?

Participants will receive a full refund in the event that their workshop is cancelled.
In order to receive a refund, excluding the $50 non-refundable cancellation fee, you must cancel at least 14 days prior to the beginning of your workshop.  If you cancel your enrollment 13 days or less prior to the beginning of your workshop, you will not receive a refund of tuition paid.

What is the course cancellation policy?

Though it is rare, we are occasionally forced to cancel a workshop. In the event that this occurs, all registrants in that workshop will receive a full refund, including the non-refundable registration fee.

Hours of institute

Monday mornings begin at 8:00 a.m. with orientation at the Lorton Performing Arts Center located at 550 S. Gary Place just east of Harvard between 5th and 8th Streets on the beautiful University of Tulsa campus.  Classes will be dismissed at 4:30 p.m.  Tuesday, Wednesday and Thursday classes begin at 8:15 a.m. and end at 4:30 p.m.

Location, Housing, Dining, and Materials

Where do I find hotel information?

Only registered participants residing 40 or more miles outside of the Tulsa area will be privy to hotel registration information.

Is the fee the same if I choose not to stay in the hotel?

Yes

What is the physical address of The University of Tulsa?

800 S. Tucker Drive
Tulsa, OK 74104

How do I know where to go for my course?

After Orientation, our staff and student assistants will take you to your classroom.

Where do I park?

Please utilize the Summer Institute Parking Map when finding a place to park.  Lots highlighted in green are the only lots APSI participants are to use.

What should I bring with me?

The temperature in the rooms varies, and it is sometimes difficult to adjust.  Wear layers to ensure that you can enjoy your workshop in comfort. Depending on the location and content of your workshop, you may do a lot of walking.  Please be sure to wear comfortable walking shoes.

To find the supplies that you need to bring to the workshop, please check your workshop description for “homework.”  If no homework is listed, you do not need to bring anything.

You are encouraged to bring a laptop.

I have mobility/accessibility needs–how will I be accommodated?

If you have mobility/accessibility needs, we will do everything we can to accommodate you.  In order to guarantee that your needs are met, please let us know immediately by filling out an Accommodations Request form.  Please attach this form to your registration form.

I have dietary restrictions–how will I be accommodated?

If you have dietary restrictions, please notify us at the time of your registration by filling out an Accommodations Request form, to be submitted with your registration.  We ask that you only include allergies and religious restrictions.

Credit Hours and Certificates

When will I receive my certificate of attendance?

If you attended your workshop in full, you will receive your certificate of attendance at the completion of the workshop.  If you did not complete the entire workshop, you will be mailed a notice of the hours you did complete within a month following the workshop’s conclusion.

I lost my certificate–how can I obtain a copy?

Email Frances Najera, or call her at 918-631-2937, with a description of the workshop you attended and the year in which you attended it.

What is the Institute attendance policy?

If you do not fulfill 90% of your workshop hours, you will not receive a certificate of attendance.  Within a month of your workshop, you will receive a letter verifying how many hours you completed.