Deadline Policy - The University of Tulsa
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Deadline Policy

  • PRELIMINARY BUDGETS: Per this policy, preliminary budgets should be submitted to the Office of Research and Sponsored Programs (ORSP) ten (10) days in advance of the deadline.
  • TU as a SUBRECIPIENT: If your proposal is a collaborative effort with an external entity (another university, company, national lab, etc.) and involves TU as a subrecipient or collaborator, it is likely that entity will require our subaward budget and documentation up to ten (10) working days (or earlier) in advance of the deadline.  Therefore, our office should be in receipt of your subaward budget fifteen (15) working days in advance of the deadline when submitting a collaborative proposal with TU as the subrecipient.
  • TU as the LEAD INSTITUTION with a SUBAWARD: Similarly, if your proposal includes a subaward to an external entity, the ORSP will need to request the subaward budget and documentation from that external entity at least ten (10) working days in advance of the deadline. Therefore, our office should be in receipt of your budget fifteen (15) working days in advance of the deadline when TU is the lead on a collaborative proposal that includes a subrecipient.
  • PROPOSAL PACKAGE: For all proposals, final budgets and the final and full proposal package must be completed and submitted to the Pre-Award team at least three (3) working days before the application deadline.
  • COMPLIANT SUBMISSIONS: If this deadline policy is adhered to and all proposal documents are submitted prior to this deadline, Pre-Award Services will review the documents and ensure proper formatting and compliance before submittal.
  • NON-COMPLIANCE: Proposal packages received after this internal deadline may not be reviewed or assessed for compliance. They will be submitted as time allows, serially in the order of arrival, and they risk not being submitted ahead of the sponsor’s deadline or rejected by the sponsor due to non-compliance issues.

For questions contact deborah-newton@utulsa.edu or kristen-scheer@utulsa.edu.