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Department Assistant II – College of Law

Title

Department Assistant II

Office or College

College of Law

Category

Secretarial/Clerical

Position Summary

The Department Assistant II reports to the Administrative Coordinator for Faculty Development and is responsible for providing faculty administrative and clerical support through the Faculty Support Center.

Characteristic Duties

  • Prepares mid-term and final exam materials as assigned
  • Assists with moderating requests for room reservations; maintains copiers; stocks office supplies
  • Provides clerical support for Study Abroad and other programs and committees, including Faculty Appointments Committee, as assigned
  • Creates purchase orders, prints reports and performs other functions in University Colleague system
  • Annually updates event marketing lists
  • Assists faculty with operation of classroom technology and recording
  • Provides support to faculty on use of Word and Excel
  • Updates faculty web pages
  • Provides backup coverage for College of Law main phone line
  • Sorts and distributes mail for law faculty, staff and students
  • Other duties as assigned

Minimum Qualifications

Specialized secretarial/clerical training which may be obtained through a high school, vocational, technical, or business school; two to three years of administrative experience; excellent oral and written communication skills; excellent grammatical, vocabulary, formatting and proofreading skills for composition and presentation of materials; ability to interact tactfully with faculty, staff and students; excellent telephone/communication skills; generally requires a minimum score of 70% on University Prove-It testing software for Word and Excel.

Preferred Qualifications

Utilization of the University Colleague system; familiarity with the Internet; ability to create detailed documents, spreadsheets, and databases; working knowledge of, or skills in, programs such as PowerPoint and Excel.

Application Information

The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status.

Please submit a cover letter, résumé, and contact information for three references to: The University of Tulsa, Office of Human Resources, 800 S. Tucker Drive, Tulsa, OK 74104 or email to tujobs@utulsa.edu or fax to (918) 631-3543. The review of applications will commence immediately and will continue until the position is filled.

Posted

02/09/2018

Status

Open

 

The University of Tulsa is an Equal Opportunity Employer Disabled/ Veteran.