Call for Proposals for Faculty-Led Study Abroad Programs - The University of Tulsa
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Call for Proposals for Faculty-Led Study Abroad Programs

TU short term, faculty-led study abroad programs provide vibrant international experiences for students who cannot commit to study abroad for a semester or year. Faculty-led programs also serve as important venues to internationalize TU faculty, provide opportunities for faculty to conduct scholarly work, and may serve as a starting point for more long-term opportunities. The goal of the proposal process is to:

  1. Maintain long-standing faculty-led programs that have a history of success,
  2. Encourage faculty to participate in faculty-led programs,
  3. Provide an effective and efficient process,
  4. Provide support to faculty in developing a proposal,
  5. Encourage faculty new to study abroad to submit proposals, and
  6. Offer a variety of courses and locations.

Steps to Proposing a Faculty-Led Program

Review the proposal process and attend the Proposal Info Session January 24 at 12 pm at the CGE.

Submit Intent Form to the CGE by February 12. All accepted initial proposals will be notified in 2 weeks. Attend a Faculty-Led proposal workshop to learn more about the process and other tips.
Workshop is February 16, 12 pm at the CGE. Attend the Partner Fair to find a program that fits your needs on March 1, 10 am - 2 pm.
Phase 2
Final Program Applications are due by March 25 to CGE.
Notification of acceptance by April 15.
Attend required orientations for faculty participating in a faculty-led program.


The proposal process for faculty-led programs consists of two phases:

Phase 1: the pre-proposal process that includes securing approval for your Dean, AD, and Department Chair, approval from the Curriculum Committee, providing a general description of your program, specifying location(s) and duration, and a general description of the proposed types of activities and assignments. FORM HERE. Deadline February 12.

Phase 2 : includes the Phase I information plus more detailed information on academic goals/course content, including how sites are utilized to enhance the learning experience, and a syllabus, itinerary, and preliminary budget. FORM HERE. Deadline March 25.

Both Phase 1 and Phase 2 proposals will be evaluated by the Center for Global Engagement. Faculty whose proposals were accepted during Phase 1 are invited to complete Phase II by submitting a syllabus, budget, and recruitment strategies. Being invited to submit to Phase II does not guarantee that your proposal will be accepted for 2025.

  • All courses are required to have a local host, partner, or program provider.
  • Faculty and their departments should discuss questions related to teaching loads prior to submitting the program proposal.
  • Read the policy and procedures here
  • Best Practices for Successful Proposals
    • CGE encourage TU Colleges to propose a course that can be offered every year with rotating faculty members. This could be a lower level, general requirement course, that most students need to take.
    • The Fall & Spring Break/Extension faculty-led model for study abroad has accelerated in growth due to the affordable model and minimal intrusion on summer months leaving time for internships and work. Also, this year we can take advantage of the new January term!
    • While traditional summer faculty-led programs can be offered, the costs associated with such programs make offering them very challenging. All faculty are encouraged to consider the new January term, semester break and extension models.  This model provides integration from lessons learned from spring/fall courses into a short-term immersion into the topic study in a global context.  The cost of this model is affordable as no additional tuition is charged.
    • Successful courses begin the planning process at least 12-18 months in advance.
    • Departments/programs with a limited number of majors will want to tailor their program to non-majors and/or consider collaborating with other units to build an interdisciplinary program. Block courses have the highest enrollments.
    • When a faculty member is on sabbatical in the semester leading up to the course, recruitment is often unsuccessful.
    • Offering a program every other year does not hinder momentum.
  • Required Criteria for Faculty-Led Programs

    All Faculty-led programs must meet each of the following criteria:

    • Term:
      • Spring Term courses: Courses are offered during the spring semester but contact hours are adjusted to accommodate travel during Spring break (a minimum of 7 days in total duration) or Spring extension (travel in May at the end of the semester, with a minimum of 7 days in country). Starting this year, travel can also happen in January, before the term begin (a minimum of 7 days in total duration).
      • Fall Term Courses: Courses are offered during the Fall semester but contact hours are adjusted to accommodate travel during Fall break (a minimum of 7 days in total duration) or Fall extension (travel in December at the end of the semester, with a minimum of 7 days in country). Starting this year, travel can also happen in January, after the term (a minimum of 7 days in total duration).
      • January Term: Course is a stand-alone January term offering; all contact hours need to be included in the 2-week term during the travel period.
      • Summer Term: Course needs to have at least 3 weeks of duration during the travel period.
    • Course(s) offered must meet at least one TU Core Curriculum requirement and/or fulfill major or minor requirement(s).
    • New courses offered must be approved by the Curriculum Committee and the college Dean no later than October 1, 2024.
    • Faculty must be full-time at TU.
    • When creating your syllabus, note that time spent on field trips or academic excursions directly related to the course syllabus can count as “contact hours” on a 2-to-1 ratio (i.e., for every two hours spent on an excursion, one hour may be counted as a contact hour). Total contact hours should not exceed six in one day.  TU requires 15 contact hours per each credit hour awarded.
    • Have a minimum enrollment to meet all of the course expenditures. Usually, the minimum enrollment is 10 students.
    • All students enrolled in the course must complete the travel component.
    • The faculty members(s) teaching the faculty-led program must be teaching on the TU campus for the academic year prior to the term abroad
    • Typically, a maximum of one faculty-led program per department/program will be offered. Faculty may need to coordinate a rotation with their department for offering more than one program so that the programs do not compete against each other. Exceptions will be made by the Director of the CGE in consultation with the college Deans.
    • Faculty-led programs must utilize the site to enhance the learning experience, be reasonable in terms of cost to students, and balance academics with cultural
    • Faculty must participate in the TU Faculty-led courses training including crisis management training and will be subject to TU’s Risk Management policies and procedures.
    • Faculty are strongly encouraged to integrate some aspect of the 17 Sustainable Development Goals as defined by the United Nations in the course curriculum.
    • Please refer to the Faculty-led Study Abroad Programs Policies and Procedures document for more details.
  • CGE Support to Faculty-Led Programs

    Once approved, Faculty leading programs will be provided the following support from the Center for Global Engagement:

    1. Provision of resources available for selecting a program provider.
    2. Budget management for the trip expenses.
    3. Recruitment strategies for faculty use in promoting their
    4. Study abroad fairs to provide information on course
    5. On-line travel registration and logistical support to
    6. Regular listing of students who have expressed interest in your
    7. Support with program logistics.
    8. Pre-departure orientation and collection of required documents from
    9. Periodic updates on policies, changes, and other pertinent
  • Forms