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Reporting Sexual Violence

The University of Tulsa cares about the safety and well-being of its TU community members. Sexual violence, sexual harassment, domestic violence, dating violence, and stalking are criminal acts that violate the standards of our community and are unacceptable at TU. Reporting acts of sexual violence allows the University to take immediate steps to investigate the incident(s) and eliminate the harassment/violence, prevent its recurrence, and provide support to the survivor.

If you or a friend are a survivor of sexual violence
Reporting Options
Filing a report with security
Filing a formal university complaint and the hearing process
Confidentiality and anonymous reporting

If you or a friend are a survivor of sexual violence

Your welfare is very important, and we encourage you to receive the necessary care.

Sexual violence is seldom an isolated incident. It is important to ensure that you or your friend receive the care and support needed. By speaking with a Primary Contact about your options and/or filing a university complaint, you will receive information on resources that will help support you and ensure your well-being. It is also important to note that TU faculty and staff members have certain reporting obligations under Title IX and the Dear Colleague letter.

You have a few options when deciding how to proceed with the university complaint process. These options include filing a formal complaint that leads to a hearing, filing a confidential complaint, and filing an anonymous report.

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Reporting Options

If, as you read below, you are unsure of which option is right for you, you are encouraged to contact a Primary Contact. Speaking with a Primary Contact does not obligate you to disclose the identity of the perpetrator or file a complaint. Primary Contacts are TU staff who have been trained to assist an individual who has experienced sexual violence. Primary Contacts are knowledgeable about the resources, services, and options available to and are prepared to guide survivors in accessing those resources and services.

Primary Contact Network

  • Kelsey Hancock, Office of Violence Prevention, Hardesty Hall, Room 3140, 918-631-2324
  • Matthew Warren,Title IX Coordinator, Collins Hall, room 2160, 918-631-4602
  • Tom Brian, Alexander Health Center, 918-631-2200
  • Kara Beair Butler, Hurricane Health Clinic, 918-631-2731
  • Steve Denton, New Student Programs, Hardesty Hall, Room 1130, 918-631-2707
  • Melissa France, Housing, Fisher Hall East, Housing Office, 918-631-2516
  • Alyson Garrison, Greek Life, Hardesty Hall, Room 3185, 918-631-3516
  • Mike Mills, Office of Student Affairs, Hardesty Hall, Room 3125, 918-631-2510
  • Larry Putman, Office of Student Affairs, Hardesty Hall, Room 3175, 918-631-2364

TU staff members have certain reporting obligations. However, you may chose to meet with a counselor at the Counseling and Psychological Services Center for completely confidential advice and support.

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Filing a report with security

You may file a report with Security at any time. Filing a report will allow you to receive support and assistance from Security in order to ensure your safety. Filing a report with Campus Security does not obligate you to proceed with a formal hearing process. However, please note that by filing a report with Security, the University is obligated under Title IX to investigate the report to whatever extent they are able. The University will take all reasonable steps to investigate and respond to the complaint consistent with your request not to pursue an investigation.

To file a report with Campus Security, you can call 918-631-5555. A campus security officer can also be summoned by pressing the red button on any of the emergency phones (blue lights) or the phones outside residence halls located throughout the campus community. You can also visit Campus Security. They are located in the Mabee Gym, with the entrance on the east side.

Campus Security Officers are trained to respond to survivors of sexual violence. You may request a female or male officer to meet you, and you may also consider contacting a Primary Contact (see above) or a DVIS Advocate to be with you when filing.

In filing a report, Campus Security will ask you to provide a description of what occurred, in order to better investigate the complaint and to provide more detail for a hearing, if you choose to proceed with that option.

If you choose to file a university complaint and proceed with a hearing, Campus Security acts as the primary investigator and will submit their findings to the Dean of Students in order to proceed with a hearing.

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Filing a formal university complaint and the hearing process

By choosing to file a University Complaint, you are not obligating yourself to proceed with a hearing and you may choose to have your identity remain confidential or your report to remain anonymous. Both of these options will be discussed below. Additionally, it is important to note that the following procedures are for acts of violence perpetrated by a TU student against a TU student (Law School students have additional rules and procedures), when both you and the alleged perpetrator are still enrolled at the University. There is no time limit to file a complaint; however, the University will be unable to proceed with an investigation and hearing once the alleged perpetrator has left the University. If you have experienced an act of sexual violence by a staff or faculty member, the process will be different (explained below). If you have experienced an act of sexual violence by a non-TU person, then the University will be unable to hear the complaint. However, they will assist you in receiving support and navigating the legal process if you choose to file with the police.

If you choose to move forward with a formal complaint and hearing process, here are the steps:

Filing a Complaint
You will file a University Complaint with the Office of the Dean of Students. Part of this process is meeting with the Dean of Students to discuss your options, ensure your safety and wellbeing, and to receive a more detailed explanation of the reporting and hearing processes. If you have not yet filed a Security report, the Dean of Student’s Office may at this time request Security come to the Dean of Student’s Office in order for you to file a report. The Dean of Student’s Office is located in Hardesty Hall, Room 3125 and may be reached by phone at 918-631-2327.

Once the Complaint and Security report is filed, Security will proceed in investigating the report. It would also be at this time that any steps needed to ensure your safety would occur, if they haven’t already. The Dean of Students Office will remain in contact with you during the investigative period, and you are welcome to meet with the Dean of Students Office at any time to receive additional information, support, or updates (if available to you). Most investigations would be expected to be completed within 60 days from the date of the original complaint. This campus security investigation will be conducted without regard to any criminal jurisdiction investigation. Please note that the University is obligated by law to conduct a thorough investigation as promptly as is possible.

At the conclusion of the investigation, the Dean of Students will convene the University Student
Conduct Board to hear the complaint you have filed. The University Student Conduct Board is made up of students, faculty, and staff, all who are trained in hearing cases of sexual violence and who are bound by strict confidentiality guidelines. Everything that occurs within the hearing is confidential.

During the hearing process, the Conduct Board will have a chance to hear from you, the alleged perpetrator, and any witnesses. You are not required to be in the same room as the alleged perpetrator and you have the right to request to remain separated from the alleged perpetrator. Additionally, the following apply:

1. Both parties will be able to present witnesses and evidence;
2. Attorneys are permitted to participate in the hearing for both parties. Attorney participation is limited to attending but remaining silent during the course of the hearing. Students will be allowed breaks to step outside the hearing to speak with their attorneys;
3. Neither party will be allowed to question or cross examine the other;
4. Both parties will have the opportunity to appeal (appeal information);
5. The past sexual history of the student filing the complaint and alleged perpetrator will be deemed irrelevant to the proceeding process unless something within that history may be related directly to the incident being heard; and
6. A decision will be based on the following standard: that it is more likely than not that the alleged behavior occurred, sometimes referred to as the preponderance of the evidence.

Both parties will be notified concurrently in writing about the outcome of the complaint. Both parties will also be notified of the appeal process as both have the right to appeal a decision whether or not the accused was found responsible.

If the alleged perpetrator is found responsible, possible sanctions may include disciplinary probation, suspension or dismissal. Additionally, the University, where possible, and for the welfare of the survivor, will make adjustments in such things as housing assignments and enrollment. The University will also take steps to prevent reoccurrence of any harassment and to correct its discriminatory effects on the complainant and others if appropriate

If the alleged perpetrator is a student athlete, or otherwise involved in a campus wide extracurricular activity, the University reserves the right to suspend the student from such activity. This action will be recommended by the Office of the Dean of Students, with the input of the Head Coach and Athletic Director or other activity leader and the final decision will be made by the President of the University.

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Confidentiality and anonymous reporting

If you would like to file a University Complaint, but would like to maintain anonymity or confidentiality, there are additional options for you. Please note, however, that there are limitations in investigating and in confidentiality measures in these cases.

It is important to note here that Title IX prohibits retaliation and that University officials will not only take steps to prevent retaliation but also take strong responsive action if it occurs. Acts of reprisal, revenge and retribution are all considered retaliation and a violation of Title IX and University policy. It is important to discuss these concerns with the Dean of Students Office or a Primary Contact before you decide to maintain confidentiality/anonymity, as doing so will limit what the University can do.

Confidentiality and Reporting Without Pursuing Complaint
If you choose to file a University complaint, but you request confidentiality or ask that the complaint not be pursued, the University will take all reasonable steps to investigate and respond to the complaint consistent with the request for confidentiality or the request not to pursue an investigation. In these cases where you do not want your name or other identifiable information disclosed, the University’s ability to respond may be limited. The University will need to evaluate your request in the context of its responsibility to provide a safe and nondiscriminatory environment for all students, which includes considering such factors as: the seriousness of the alleged harassment; the complainant’s age; whether there have been other harassment complaints against the same individual; and the alleged perpetrator’s rights to receive information about the allegations if the information is maintained as an “educational record” under FERPA. This means that the University may be required by law to take some form of action, or, may not be able to take any action at all.

Anonymous Reporting
Students do have the right and ability to anonymously report an act of sexual violence as victims, perpetrators, or witnesses of the act. The process of anonymous reporting is currently only available in person. However, there is an online form that will be available shortly.

To anonymously report, you are encouraged to meet with a Primary Contact or stop by the Dean of Students Office and request a student complaint form. Anyone in the Primary Contact can provide you with a paper form where you can anonymously report the incident. You may also visit a Counselor in the Counseling Center on campus to anonymously report and receive confidential support, information, or follow-up care as desired.

This project was supported by Grant No. _2016-WA-AX-0007__ awarded by the Office on Violence Against Women, U.S. Department of Justice. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the Department of Justice, Office on Violence Against Women.

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