Break Housing Information

THANKSGIVING BREAK - All Residence Halls

Housing: All residence halls will be open during Thanksgiving break. In order to provide an indication of who will be in the hall during Thanksgiving Break, please fill out the Thanksgiving Plans application on Self Service (available by Nov. 1 each year) by selecting Applications. This information will be kept confidential and will only be used for university purposes.

Room Reminders: Unplug appliances (except refrigerator), clean your room, empty all trash and take to the outside dumpster for your building, close and lock all windows, close blinds, turn off lights, lock your room and take valuables home.

Pest Control: Residence Halls are scheduled to be sprayed for pest control during Thanksgiving break: Monday of Thanksgiving break at John Mabee, Lottie Jane Mabee and Hardesty Hall; and Tuesday at Fisher South, West Suites and LaFortune House. This is scheduled to inconvenience as few residents as possible. Beyond reminders above, please cover all food items and move furniture and all belongings away from the walls.

Staffing and Security: An RA will be on duty 24 hours a day in each residence hall. All policies and procedures will continue to be in effect. Remember, safety and security precautions are extremely important during low occupancy times. Please report suspicious persons to an RA, Department Assistant or Desk Assistant immediately, or call Campus Security at 918-631-5555. Also, please carry your student I.D. with you at all times and escort all friends at all times.

Dining and Student Union: The Pat Case Dining Center will close after dinner on the last day of school before Thanksgiving break and reopen for breakfast on the Monday after Thanksgiving break. The Allen Chapman Student Union will be open for breakfast and lunch on the days that the university is open for business.

THANKSGIVING BREAK - Sorority Houses

Housing: The sorority houses will close on the first Saturday of Thanksgiving break at noon and reopen the Sunday after Thanksgiving Day at 9 a.m. If you need a place to stay during this period, please email housing@utulsa.edu by noon on the Wednesday before Thanksgiving break.

Door Codes: Door codes to all houses will be disabled during this break period and you will not have access to the sorority houses. Please make sure to take any belongings you will need during this period as you will not be able to gain access.

Room Reminders: Unplug appliances (except refrigerator), clean your room, empty all trash and take to the outside dumpster for your building, close and lock all windows, close blinds, turn off lights, lock your room and take valuables home.

Pest Control: Sorority Housing is scheduled to be sprayed for pest control during Thanksgiving break. This is scheduled to inconvenience as few residents as possible. Beyond reminders above, please cover all food items and move furniture and all belongings away from the walls.

Dining and Student Union: The Pat Case Dining Center will close after dinner on the last day of school before Thanksgiving break and reopen for breakfast on the Monday after Thanksgiving break. The Allen Chapman Student Union will be open for breakfast and lunch on the days that the university is open for business.

THANKSGIVING BREAK - Sigma Nu House

Housing: The Sigma Nu house will close on the first Saturday of Thanksgiving break at noon and reopen the Sunday after Thanksgiving Day at 9 a.m. If you need a place to stay during this period, please email sdf4879@utulsa.edu by noon on the Wednesday before Thanksgiving break.

Door Codes: Door codes to all houses will be disabled during this break period and you will not have access to the house. Please make sure to take any belongings you will need during this period as you will not be able to gain access.

Room Reminders: Unplug appliances (except refrigerator), clean your room, empty all trash and take to the outside dumpster for your building, close and lock all windows, close blinds, turn off lights, lock your room and take valuables home.

Pest Control: The Sigma Nu House is scheduled to be sprayed for pest control during Thanksgiving break. This is scheduled to inconvenience as few residents as possible. Beyond reminders above, please cover all food items and move furniture and all belongings away from the walls.

Dining and Student Union: The Pat Case Dining Center will close after dinner on the last day of school before Thanksgiving break and reopen for breakfast on the Monday after Thanksgiving break. The Allen Chapman Student Union will be open for breakfast and lunch on the days that the university is open for business.

ALL BREAKS - Apartments

University Apartments are open year-round; however, during the break periods, the campus has lower occupancy and fewer students around. Please take note, and always lock your doors and windows, even when you are at home.

COLD WEATHER WARNING: Each apartment resident is responsible for leaving the HEAT ON in the apartment during cold weather, especially if you are leaving town. Freezing temperatures can cause pipes to freeze and burst, causing thousands of dollars in damage. Residents of the apartment are responsible for any damage caused by turning the heat off or allowing the electric account to be turned off in freezing temperatures.

WINTER BREAK - John Mabee, Lottie Jane, and Fisher South Halls

Buildings Lock-Down for No-Access: 

Sunday, December 22, 2019 at 3:00pm
Dining Services Close:  

Pat Case Dining Center last meal is dinner on Thursday, December 19, 2019
Exam Quiet Hours

Beginning Monday, December 9, 2019, at 5pm, through the end of the exam period, a mandatory 24-hour quiet hour policy will be in effect.  Please be considerate of your neighbors during this time.  Music, if played, should not be discernible out of the immediate room, conversations in hallways should be at extremely low volume, etc.  Violations will result in automatic fines and/or other student conduct action.
Closing Floor Meeting

Floors or Houses may elect to host December Closing Meetings.  It is strongly encouraged to attend one of these meetings to learn the specifics of your area as required.
Residence Halls Open: 

Friday, January 10, 2020 at 9:00am
Dining Services Open:

Pat Case Dining Center resumes meals with breakfast on Monday, January 13, 2020.
Meal Plan Changes

If you wish to change your meal plan, you must do so by 12:00pm on January 17, 2020.  Please come to the Housing and Dining Services Office, Fisher Hall, to fill out a change form.

 

Returning to Current Assignment Procedures

Make sure you follow the checklist below before leaving for the semester, otherwise you could be charged for improper closing procedure, cleaning or removal charges. Excessively dirty rooms/suites may necessitate cleaning charges.  In addition, extensive pest control treatment will take place.

•  Close and lock windows
•  Empty trash outside into the dumpster
•  Shut off lights
•  Clean room/suite/bath area
•  Close blinds
•  Remove all holiday decorations
•  Unplug all appliances, including refrigerators and leave propped open
•  Put heat on low, not off
•  Remove all fish and plants
•  It is advisable to take valuables home as the University
will not be responsible for them
•  Residents of the Sorority Houses should remove all personal                              items from the bathrooms, as they will be cleaned over the break.

Thank you for following these instructions and watch for further information to come through your Residence Life Coordinator and/or Residence Hall Department Assistant.

Assignment Changes & Cancellation Procedures

 

Room/Hall Changes For Spring Semester

All room changes and change forms must be completed prior to break to avoid a $50.00 processing fee. This includes completing the Room/Hall Change Request Form, moving your belongings, and checking out of your current assignment.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.
Students Moving To Greek Housing

All 1st Year Students moving to Fraternity or Sorority Row from a residence hall must have all paperwork complete by December 13, 2019 and be completely moved and checked out of your residence hall space by Sunday, December 22, 2019 at 3:00pm.  Only current first year students are granted permission to move to a Fraternity House.  Please consult Rights, Responsibilities, and Safety on The University of Tulsa Housing website for further information.  If you have further questions, please contact the Housing Office or your current Hall Department Assistant.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.

All Sorority residents checking out of their current room will need to return their key to the Norman Village Clubhouse key drop by the main doors to the clubhouse

 

 

Residence Hall to Apartment Changes for Spring Semester

If you have received an apartment for the Spring semester, you must remove all your belongings and checkout by December 22, 2019 at 3:00pm.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.
Housing Cancellations

If you are leaving the university for any reason, you must complete a Request to Cancel Form in the Office of Housing & Dining Services, Fisher Hall, and receive approval.

All Cancellation Paperwork must be completed and approved prior to 5:00PM on December 20, 2019, before you will be allowed to checkout.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.
Checkout Options and Procedures

 We offer two types of checkouts:  Express Checkouts and Staff Checkouts.

 

Note:  This is only for residents not returning to their same room or not returning to TU next semester
Express Checkout:

Express Checkout Forms are available from the Residence Hall Department Assistant once you are approved for checking out.  The Express Checkout allows you to checkout at any time you want.  The inspection will take place after your checkout and are responsible for all payment within 30 days of posting any damages. Once you are ready to checkout and leave, take the key to the key drop near the mail boxes of your building and then fill out the Express Checkout option under your room assignment on Self Service.  Failure to do so may result in an improper checkout and you may be assessed a fee.
Staff Checkout:

A staff checkout occurs during the hours 8:00 am – 9:00 pm.  With this checkout you will be given the opportunity to be a part of the checkout inspection.  These checkouts will take approximately 15-20 minutes.

  • Mon- Fri 8:00 am – 11:45 am and 1:15pm – 4:45pm will be conducted by the Residence Hall Department Assistant.  Sign up for a checkout time on Self Service and then visit the front desk at that time.  They will verify you are approved to checkout and will go to your room and complete an inspection.
  • All other times will be conducted by a student staff member or Residence Life Coordinator. You will need to sign up for a checkout time via the link in the email sent to you when you were approved for checkout.  You will need to accomplish this 24 hours before your checkout time.  You will meet a staff member at the front desk.
WINTER BREAK - Hardesty Hall, West Suites, and LaFortune

ALL Residence Hall Front Desks and RA staffing end:             

Sunday, December 22, 2019 @3:00pm
Campus Security (918) 631.5555 

remains open 24/7 throughout break for emergency and lockout services.
Dining Services Close: 

Pat Case Dining Center last meal is dinner on Thursday, December 19th, 2019
Residence Halls, Front Desks, RA Staffing and Sorority Houses Open:  

Friday, January 9, 2020 at 9am
Dining Services Open:

Pat Case Dining Center resumes meals with breakfast on Monday, January 7, 2019
Exam Quiet Hours

Beginning Monday, December 9, 2019, at 5:00pm, through the end of the exam period, a mandatory 24-hour quiet hour policy will be in effect.  Please be considerate of your neighbors during this time. Music, if played, should not be discernible out of the immediate room, conversations in hallways should be at extremely low volume, etc.  Violations will result in automatic fines and/or other disciplinary action.
Winter Floor Meeting

Floors or Houses may elect to host December Winter Meetings.  It is strongly encouraged to attend one of these meetings so you may now the specifics of your area as required.
Meal Plan Changes

If it is necessary to change your meal plan, it must be done by 12:00pm on January 16, 2020.  Please come to the Housing and Dining Services Office, Fisher Hall, to fill out a change form.

 

RESIDENTS STAYING DURING WINTER BREAK

For safety purposes, we ask that any resident that will be residing in Hardesty, LaFortune or Fisher West Suites fill out the Winter Break Housing Form on Self Service.  Residents choosing to stay in Hardesty, LaFortune, or West Suites during Winter Break should contact TU Campus Security at (918-631-5555) for any emergencies during the break period.  The front desk will not be open during Winter Break.  There will be a kiosk at the front desk for information and assistance.  Please take precautions to keep your area secure by not allowing any persons to enter the building with you unless they are your guest or a resident of the building. Contact Security if you see any suspicious persons or have any security concerns.  Contact Security if you are locked out of your room and need access to your room.  Be prepared to show your TU ID.

The Fisher West Suites trash chutes will be locked during Winter Break, please use the dumpsters located in the parking lot.

Returning to Current Assignment Procedures

Make sure you follow the checklist below before leaving for the semester, otherwise you could be charged for improper closing procedure, cleaning or removal charges. Excessively dirty rooms/suites may necessitate cleaning charges.  In addition, extensive pest control treatment will take place.

•  Close and lock windows
•  Empty trash outside into the dumpster
•  Shut off lights
•  Clean room/suite/bath area
•  Close blinds
•  Remove all holiday decorations
•  Unplug all appliances, including refrigerators and leave propped open
•  Put heat on low, not off
•  Remove all fish and plants
•  It is advisable to take valuables home as the University will not be responsible for them

Thank you for following these instructions and watch for further information to come through your Residence Life Coordinator and/or Residence Hall Department Assistant.

Assignment Changes & Cancellation Procedures

 

Room/Hall Changes for Spring Semester

All room changes and change forms must be completed prior to break to avoid a $50.00 processing fee. This includes completing the Room/Hall Change Request Form, moving your belongings, and checking out of your current assignment.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.
Students Moving to Greek Housing

All 1st Year Students moving to Fraternity or Sorority Row from a residence hall must have all paperwork complete by December 13, 2019 and be completely moved and checked out of your residence hall space by Sunday, December 22, 2019 at 3:00pm.  Only current first year students are granted permission to move to a Fraternity House.  Please consult Rights, Responsibilities, and Safety on The University of Tulsa Housing website for further information.  If you have further questions, please contact the Housing Office or your current Hall Department Assistant.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.

All Sorority residents checking out of their current room, will need to return their key to the Norman Village Clubhouse key drop by the main doors to the clubhouse
Residence Hall to Apartment Changes for Spring Semester

If you have received an apartment for the Spring semester, you MUST be packed and ready to move to your apartment on Thursday, January 8, 2020 between 9:00am to 12:00pm unless notified by Housing staff that your apartment is ready earlier.  If you plan to leave for the break and not return until January 9, 2020, you must remove all your belongings and checkout by December 22, 2019 at 3:00pm. Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.
Housing Cancellations

If you are leaving the university for any reason, you must complete a Request to Cancel Form in the Office of Housing & Dining Services, Fisher Hall, and receive approval.

All Cancellation Paperwork must be completed and approved prior to 5:00PM on December 20, 2019, before you will be allowed to checkout.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit your Residence Hall Department Assistant for paperwork and for more information.
Checkout Options and Procedures

We offer two types of checkouts:  Express Checkouts and Staff Checkouts.
Express Checkout:

Express Checkout Forms are available from the Residence Hall Department Assistant once you are approved for checking out.  The Express Checkout allows you to checkout at any time you want. When you drop off your key, please also go to Self Service to complete the express checkout there.  The inspection will take place after closing and you are responsible for all payment within 30 days of posting any damages.
Staff Checkout:

A staff checkout occurs during the hours 8:00 am – 9:00 pm.  With this checkout you will be given the opportunity to be a part of the checkout inspection.  These checkouts will take approximately 15-20 minutes.  You need to sign up for a check-out time at least 24 hours before your desire departure.  Failure to do so may result in an improper checkout and you may be assessed a fee.

  • Mon- Fri 8:00 am – 11:45 am and 1:15 pm – 4:45 pm will be conducted by the Residence Hall Department Assistant.  Visit the front desk where your Department Assistant is and tell them you need to checkout.  They will verify you are approved to checkout and will go to your room and complete an inspection.
  • All other times will be conducted by a student staff member or Residence Life Coordinator. You will need to sign up for a checkout time via the link in the email sent to you when you were approved for checkout.  You will need to accomplish this 24 hours before your checkout time.  You will meet a staff member at the front desk.

*  West Suites residents during business hours should proceed to the Main Housing Office to checkout.

We wish you a happy and safe break and look forward to seeing you in the Spring.

WINTER BREAK - Sorority Row

Houses Lock-Down for No-Access: 

Sunday, December 22, 2019 at 3:00pm
Dining Services Close:  

Pat Case Dining Center last meal is dinner on Thursday, December 19, 2019
Sorority Houses Open: 

Friday, January 10, 2020 at 9:00am
Dining Services Open:

Pat Case Dining Center resumes meals with breakfast on Monday, January 13, 2020.
Meal Plan Changes

If you wish to change your meal plan, you must do so by 12:00pm on January 17, 2020.  Please come to the Housing and Dining Services Office, Fisher Hall, to fill out a change form.
Returning to Current Assignment Procedures

Make sure you follow the checklist below before leaving for the semester, otherwise you could be charged for improper closing procedure, cleaning or removal charges. Excessively dirty rooms/suites may necessitate cleaning charges.  In addition, extensive pest control treatment will take place.

•  Close and lock windows
•  Empty trash outside into the dumpster
•  Shut off lights
•  Clean room/suite/bath area
•  Close blinds
•  Remove all holiday decorations
•  Unplug all appliances, including refrigerators and leave propped open
•  Put heat on low, not off
•  Remove all fish and plants
•  It is advisable to take valuables home as the University
will not be responsible for them
•  Residents of the Sorority Houses should remove all personal                              items from the bathrooms, as they will be cleaned over the break.

Thank you for following these instructions and watch for further information to come through your Residence Life Coordinator and/or Residence Hall Department Assistant.
Assignment Changes & Cancellation Procedures

 

Room Changes For Spring Semester

All room changes and change forms must be completed prior to break to avoid a $50.00 processing fee. This includes completing the Room/Hall Change Request Form, moving your belongings, and checking out of your current assignment.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit the Housing Office in Fisher South for paperwork and for more information.

 

Sorority to Apartment Changes for Spring Semester

If you have received an apartment for the Spring semester, you must remove all your belongings and checkout by December 22, 2019 at 3:00pm.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit the Norman Village Clubhouse for paperwork and for more information.
Housing Cancellations

If you are leaving the university for any reason, you must complete a Request to Cancel Form in the Office of Housing & Dining Services, Fisher Hall, and receive approval.

All Cancellation Paperwork must be completed and approved prior to 5:00PM on December 20, 2019, before you will be allowed to checkout.  Once approved, you will receive an email with detailed checkout procedures and link to sign up for a checkout.  Visit the Housing office in Fisher Hall for paperwork and for more information.
Sorority Express Checkout:

Express Checkout Forms are available from the Housing office in Fisher South or the Norman Village Clubhouse, once you are approved for checking out.  The Express Checkout allows you to checkout at any time you want.  The inspection will take place after your checkout and you will be responsible for payment/appeal of posted damages within 30 days. Once you are ready to checkout and leave, take the key to the key drop near the mail boxes of your building and then fill out the Express Checkout option under your room assignment on Self Service.  Failure to do so may result in an improper checkout and you may be assessed a fee.