Computer Standardization Policy

All computers purchased for the University of Tulsa must be selected from the approved computer standards list or receive approval for a non-standard computer prior to purchase. [Effective April 1, 2020]

PURPOSE

The purpose of the TU Computer Standardization Policy is to support and enhance the missions and administrative functions of the University of Tulsa. The objective of the TU Computer Standardization Policy is to achieve and maintain computing capabilities that provide a high level of productivity for TU workforce members in a secure, cost-effective, and supportable manner. Standardizing computer equipment at TU:

  • Allows the University to negotiate the best possible pricing on select models
  • Makes the computer procurement process more efficient and sustainable
  • Helps maintain technology compatibility across the organization, and
  • Standardizes equipment to minimize maintenance and support effort

Order Hardware

The Office of Information Technology is ready to help you. View hardware information on the IT site. View the available configurations and options to determine what setup meets your needs.

If you would like to speak to someone regarding hardware, or if you are ready to place an order, please email orders@utulsa.edu for assistance.

DEFINITIONS

Computers, in the context of this policy, are defined as all primary computer variations (desktop, laptop, notebook, tablet, etc.) owned by the University of Tulsa that run a complete desktop operating system or device OS and are used for performance of job functions and/or business/instructional purposes.

SCOPE

Effective April 1, 2020, this policy applies to all University of Tulsa employees.

CONTROL STATEMENTS

Standardized Computers

University-purchased primary computers will be standardized with limited exceptions. A primary setup per this policy allows for one (1) desktop computer with (1) external monitor or one (1) laptop with (1) docking station and (1) external monitor, as necessary. We strongly encourage the laptop option to ensure consistent experience in occasional remote working environments.

Accessory items (keyboards, mouse, speakers, webcams, etc.) are at the discretion of the department.

Procurement/Acquisition

To promote the standardization of equipment and realize cost savings in the procurement and maintenance of computing equipment across campuses, standards have been established that include standard vendor models, hardware configurations, and pre-negotiated pricing that must be used for all non-exception departmental computer purchases, regardless of funding source.

Individual personal purchases of computer equipment are not reimbursable as a personal expense.

System Configuration

In order to support security and management requirements, as well as contribute to University asset management requirements, all University-owned computers are subject to registration with and management by system management solutions operated by TU Information Technology.

Standard Computer Equipment Exceptions

Users or Departments requesting computer equipment that deviates from the approved Standard Computing List, or requesting more than one computer for a specified user, must complete a Technology Exception Request, providing at a minimum: business justification, provision of the requested computer equipment, available price and confirmation of Dean and/or Department Chair approval.

The exception process is intended to serve specific teaching, research, and clinical needs that cannot be met by our current offerings. Exceptions based on preferences will be denied. Exceptions based on research needs and/or using start-up funds will be approved, however we highly recommend considering standards for sustainability and support purposes.

Policy Compliance

Any computer used for TU-related business is subject to all University and related-campus governing policies.