Position: Librarian – Archivist

Office or College

Gilcrease Museum

Posted On


Position Summary

Under the direction of the Librarian for the Gilcrease Museum Library and Archives, the Librarian-Archivist will create comprehensive digital finding aids for the archival collections, assist in the creation of digitally accessible records and content development, maintenance of the records, and perform outreach activities. The Gilcrease Museum Library and Archives are located in the Helmerich Center for American Research at Gilcrease Museum. Occasionally, working evenings or weekends due to special events may be required.

Characteristic Duties

  • Works in conjunction with the Librarian, Director of Digital Collections, the Director of The University of Tulsa Special Collections and Archives, and other staff to create digitally accessible records for the library and archival collections
  • Assists the Librarian in the providing accessibility to the archives and library for public and scholarly research requests via email or telephone
  • Performs primary source research
  • Helps develop and maintain institutional archive for Gilcrease Museum collections and digital projects
  • Creates comprehensive finding aides for the archival collections
  • Writes and edits descriptions of the collections for use in collections records and the institution website
  • Works with the Librarian and Chief Conservator in participating in developing procedures, policies, and guidelines for collection care management, description, and processing of collections
  • Works with the museum’s development and digitization team on grants and fundraising activities
  • Performs occasional outreach services for the library/archives
  • Performs any other duties as assigned

Minimum Qualifications

A graduate degree in Library Science from an American Library Association accredited institution or graduate degree in Archival Studies from a Society of American Archivist approved institution; three to five years of full time experience in a special library/archival academic setting with demonstrated cataloging and database entry skills; minimum one-year full-time experience working within an archival content management systems; demonstrated understanding of archival arrangement and description; knowledge of current and emerging library and information standards such as MARC, PBCore, Dublin core, MODS, Encoded Archival Description, and various thesauri for cataloging; working knowledge of library and archives preservation best practices and principles, including digitization and metadata standards; strong written, verbal skills and the ability to communicate professionally and courteously with staff and patrons; working knowledge of library and archives preservation best practices and principles, including digitization and metadata standards for long-term preservation and access; knowledge of the life cycle management of digital assets; rights management, scanning and OCR technologies and techniques; experience with digital asset management systems and repositories; proficient in PC or MAC software applications, Microsoft Word, Excel, and Outlook.

Physical Requirements:

Dexterity to perform repetitive keyboard and data entry functions, occasional lifting, carrying, pushing, and pulling up to 50 pounds.  May be subject to extended periods of walking, standing, sitting and reaching.

Preferred Qualifications

A degree in related field such as American History, American Western History, Latin American History, Information Studies, or Computer Science is preferred.

Application Information

The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds.  The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply.  The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status.

Please submit a cover letter, résumé, and contact information for three references to:  The University of Tulsa, Office of Human Resources, 800 S. Tucker Drive, Tulsa, OK  74104 or email to tujobs@utulsa.edu or fax to (918) 631-3543.  The review of applications will commence immediately and will continue until the position is filled.

The University of Tulsa is an Equal Opportunity Employer Disabled/ Veteran.



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