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Chapman Graduate Scholar Presentation Awards

The University of Tulsa Chapman Graduate Scholar Presentation Awards Program provides assistance for graduate students to present their scholarship in a national or international forum to enhance the student’s career opportunities. We encourage you to contact the Student Award and Budget Advisor for the Graduate School, Diahanna Moffitt at 918-631-2291.

Objective

The University of Tulsa Chapman Graduate Scholar Presentation Awards Program provides financial assistance for graduate students to present their scholarship in a national or international forum and to enhance the student’s career opportunities. These are competitive awards; not all applicants receive one.

Eligibility

Any enrolled graduate student who is first author on an abstract and presenting research conducted at The University of Tulsa during their graduate program may apply. Enrolled students entering works in juried exhibitions are also eligible for support. The applicant must be enrolled at the time of the presentation (with the exception of summer), and the presentation must be prior to the applicant’s graduation.

All students are expected to have previous experience presenting either on campus or at a national or international professional meeting prior to receiving a Chapman Scholars Presentation Award. Appropriate on-campus experience includes a presentation given in the Annual Student Research Colloquium, in a departmental brown bag seminar, to a research advisory board, in a departmental symposium, or similar events. A classroom presentation for coursework is not deemed adequate.

It is highly recommended that students participate in the Annual Student Research Colloquium which is held each Spring. Presentations given in this forum are intended to improve students’ oral presentation skills and assist them with explaining their research to people outside of their discipline. Preference will be given to:

  • Students in the final semesters of their degree program. For most graduate students, the summation of their graduate research for a scholarly presentation usually occurs during the last two semesters of their degree program; and presentations at professional meetings are usually helpful in the acquisition of (or at least interviewing for) jobs.
  • Doctoral students giving oral presentations.
  • Students who have previously presented at the Annual Student Research Colloquium.

Application Deadline

Completed applications with all required signatures must be submitted to the Graduate School (Lorton Hall, Room 201). Applications for support during an academic year must be submitted by the end of the second week of classes during the fall or spring semesters. Fall applications are for presentations from September 1 – March 31; spring applications are for presentations from February 1 – October 31.

Applications may be considered after the deadline, but only if there are extenuating circumstances. The student may submit a Petition for Exception.

Application

All requests for support must be made using the Chapman Graduate Scholar Presentation Award Application form. The applicant must enclose a detailed budget, a copy of the abstract, a copy of the acceptance letter of the paper for the professional meeting, and a letter of recommendation by the adviser. Completed application forms must be signed by the graduate program adviser.

If an acceptance letter is not available at the time of application, a student may still apply by the application deadline by attaching a copy of the transmittal letter sent with submission of the abstract. No funds will be released until a copy of the acceptance letter is submitted.

Budget

Submit a detailed budget that clearly lists each estimated cost associated with the scholarly presentation.  Eligible expenses include round trip airfare or mileage ($0.545/mile), hotel cost, food (a maximum of $37.50 first and last day, and $50 for the other days), conference fees, and preparation cost for the presentation (especially posters).

Size of Grant

A student may submit more than one proposal, but will receive no more than $1000 as a master’s degree student and $1500 as a doctoral degree student while enrolled at a specific academic level.

Petition for Exception

If an application does not meet the above guidelines, including poster presentations by doctoral students, the student may petition for an exception by submitting the petition in writing to the Graduate Dean. The petition should explain in detail any extenuating circumstances and must be approved and signed by the advisor. The advisor’s letter must address the extenuating circumstances including doctoral students giving poster presentations.

Reporting Requirements

Within 30 days following travel, a statement explaining how this opportunity was useful to the Chapman Graduate Scholar’s career objectives must be submitted with the expense report and original receipts. Requests for reimbursement submitted more than 30 days after travel may not be approved (University policy). The travel reimbursement form see:  https://graduate.utulsa.edu/financial-assistance/research-and-travel-grants/ will need to be submitted along with original receipts (taped to a clean white piece of paper) and  a copy of the conference agenda.