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Faculty Development Summer Fellowship Program

This program stimulates and enriches research and scholarship at The University of Tulsa by providing support for selected faculty members to work full time on a significant project during the summer. Proposals are expected to define a specific project that will ultimately result in a publication, presentation, performance, show or proposal for external funding support. Fellowships are intended for, but not restricted to, the support of faculty at the rank of assistant professor. Please contact Debra Owen at 918-631-2714 with any questions.

Eligibility

Full-time faculty of TU who are tenured or tenure-track may apply for a Faculty Development Summer Fellowship; however, given the developmental purpose of the program, proposals from full professors will only be considered in unusual circumstances based on significant justification from the collegiate dean. This justification should address, in detail, the rationale for using scarce university resources to “develop” a full professor.

The recipient must remain at the university for at least the following academic year. A recipient who fails to do so assumes an obligation to repay the fellowship. Recipients may not receive other university salary compensation during the summer (eg., teaching a summer course) unless the provost approves an exception. Recipients may, however, seek and receive supplementary funding from external sources to support their scholarship.

Size and Number

Each award will be equivalent to at least 10 percent of the faculty member’s nine-month salary. The University Faculty Development Fund will provide $3,500 with any balance being provided by the college. The collegiate dean may increase the level of the award to a maximum of 15 percent of the faculty member’s nine-month salary. It is anticipated that approximately 20 of these awards will be made each summer. These fellowships are not tax exempt.

Faculty members receiving these fellowships will have access to normal university summer support such as the use of laboratory equipment, machine shops, supplies, computer and secretarial assistance. Recipients will receive a $500 research support grant from the university, which may be used for student assistance, travel, supplies or duplication and publication costs associated with the research. The support grant may not be used for faculty salary. If the $500 support grant is insufficient to meet the requirements of the research during the summer, a detailed budget describing the need for additional funds up to a total of $1,000 may be submitted with the application. If more than $1,000 is needed for the summer research, then the fellow will need to supplement from their startup funds. Support grant funds unexpended by the end of the summer fellowship period will be swept after September 30.

Applications

Each applicant must submit a completed cover page / application form (link found below), including an abstract and information about previous research support. The five-page narrative proposal should clearly outline the intended activity and provide a statement describing the significance of the work to the individual, the discipline and the university. It should be double-spaced using the default font and size in Word (Calibri 11) or equivalent. The proposal should be written in language that may be understood by a reader outside the discipline. If these guidelines are not met at the college level, the application will not be considered for funding.

Proposals listing multiple P.I.s are not accepted. Each individual must submit a separate standalone proposal, but may indicate that the work is related to a colleague’s proposal and how it is related. Funding of one proposal does not necessitate funding all proposals in the related research. A faculty member may not submit more than one proposal, nor receive simultaneous funding for the same project from a Faculty Research Grant.

Each proposal should contain all of the following and in this order:

  1. Cover Sheet / Application. This should be the first page the reviewer sees. The second page provides space for:
      (a) A clear and concise abstract of the proposal, and
      (b) A listing of previous research support as specified on the application. Be sure to provide full citations for scholarship tied to funding.
  1. A five-page narrative proposal, including each of the following:
      (a) A statement of the project’s significance and relationship to other work in the field;
      (b) An indication of the place of this proposal in the applicant’s career development;
      (c) An explanation, where applicable, of the contribution the project will make to the applicant’s teaching;
      (d) A description of the specific activities planned for this project during the fellowship period, as well as any other professional commitments (other research projects, consulting, etc.) planned during the fellowship period; and
      (e) If requesting additional funds beyond the $500 support grant, please submit a detailed budget.
  1. A copy of the applicant’s current vita. Please demonstrate what was accomplished with past funding received, including any publications or scholarship produced for each grant / award.

Proposals will not be considered unless they follow the guidelines and contain all of the above information. 

Compliance

If your project uses human subjects, a protocol must have been approved by the Institutional Review Board (IRB) or the protocol must be submitted to the IRB at the time of application. If IRB approval has previously been obtained you must include the IRB approval letter with your application. View IRB Institutional Review Board – Protection of Human Subjects policies.

If your research uses animals, vertebrates or fish, a protocol must have been approved by the Institutional Animal Care and Use Committee (IACUC) or the protocol must be submitted to the IACUC at the time of application. If IACUC approval has previously been obtained you must include the IACUC approval letter with your application. View IACUC – Institutional Animal Care and Use Committee policies.

If your research utilizes infectious agents, select agents and toxins, human or endothermic vertebrate materials (including blood, body fluids, cells and tissues), recombinant DNA, synthetic nucleic acid molecules or transgenic animals, the protocol may require Institutional Biosafety Committee (IBC) review and approval. Please contact Estelle Levetin to determine if IBC approval is necessary prior to submitting the proposal. The department chair must sign indicating that the proposal has been reviewed for these biosafety considerations. View more on the IBC – Institutional Biosafety Committee.

Faculty working with chemicals must attend a Laboratory Standard Training Session once every three years while at The University of Tulsa. Please contact your department for information regarding this training.

Procedure

Proposals shall be submitted to the department chair. Each discipline chairperson will submit recommendations to the collegiate dean, ranked if more than one proposal is submitted by the department’s faculty. The dean will then submit ranked recommendations to the Faculty Development Summer Fellowship Selection Committee. These recommendations should indicate the importance and significance of the research and how it relates to the goals of the department and college. The support of the collegiate dean is imperative because the dean will be asked to provide financial support for the award. All applications and related information are judged and ranked according to merit by the selection committee. The committee is composed of one faculty member each from the Collins College of Business, Oxley College of Health Sciences and the College of Law, and two faculty members each from the College of Engineering and Natural Sciences and Kendall College of Arts and Sciences. The Vice Provost for Research appoints the committee members. Appointments are for four-year terms, and ideally only three members will be appointed every other year. Committee members are ineligible to submit proposals. The Vice Provost for Research will serve as ex-officio member of the committee and as chair. The Vice Provost for Research will determine the final selection of recipients.

Deadlines

In order to receive consideration for a Faculty Development Summer Fellowship, the completed proposal must be submitted to the department chair prior to October 15. The department chair will then submit ranked proposals to the collegiate dean by October 15. The collegiate dean will submit the proposals, ranked according to merit, to the Office of Research and Sponsored Programs, McClure Hall, Room 201, by November 1. Announcement of fellowship recipients is made by November 30.

Reports

A progress report (not to exceed one page) must be filed by October 1 following the summer award. The report must include the amount of the research grant used, the nature of the research results and when a publication, presentation, performance, show or proposal for external support is planned. The report should be submitted via email to the vice provost for research and a hard copy should be submitted to the Office of Research and Sponsored Programs.

If a report is submitted after the deadline, the faculty member will not be eligible for a fellowship the following summer; however, as long as a report is filed, albeit late, the faculty member will be eligible to apply for further support after skipping one year. An applicant who has received an award but failed to submit the required report will not be considered for another award.

Approved by Research Council on 26 August 2016