Viewing Appointments and Notes - The University of Tulsa

Viewing Appointments and Notes

Whether you’re working with a student regularly or you’re just starting to work with a student, the Student File will provide you an overview of all that is going on with the student. Depending on your role(s) in Starfish, you may be able to view multiple flags, referrals, kudos, appointments, or notes.

Within most departments, appointments and notes are shared amongst those that work in the department for easy sharing of information. By accessing a Student’s File, the shared appointments and notes will be available for viewing in their specific tabs in the Student’s File.

Appointments

Red oval around Meetings in the left navigation menu of the Student File.To view appointments, access the specific Student File and select the Meetings tab from the menu on the left.

 

 

The Meetings tab will show you a list of all the meetings you have permission to view.

Example list of Meetings

Click the plus (+) button to expand a specific appointment to see any Outcome Notes or SpeedNotes available.

Exmaple view of appointment outcome notes and speednotes.

Notes

Red oval around Notes in the left navigation menu of the Student File.To view notes, access the specific Student File and select the Notes tab from the menu on the left.

 

 

The Notes tab will show a listing of any type of note that has been recorded in Starfish and is accessible by your role(s) within the system. Types of notes that may be viewable: appointment comment, flag comment, general shared note, referral comment.

You can easily filter by specific contributors (faculty and staff) and by specific note types (depending on those available for viewing by your assigned role(s)). Note types are not limited to those listed and those listed may not be viewable by all roles.

Example view of the Notes tab showing chronological listing of what is going on with the student. What is viewable will be based on the permissions of each users role.

Click the plus (+) button to expand a specific comment or note and view any available notes entered.

Exmaple view of appointment outcome notes and speednotes.