The online TU events calendar provides a one-stop source of event information for University of Tulsa students, faculty, staff, parents, alumni and the local community.
The events calendar provides a comprehensive listing of official university-sponsored events including lectures, exhibitions, meetings, cultural events, deadlines and other activities, and is maintained by the Offices of University Relations.
The events calendar is used to help University Relations push content to other sources such as news media, digital signage, social media and the public website. The calendar also serves as a guide to other departments on campus when planning their own events to avoid double booking.
SUBMIT AN EVENT
Any TU faculty, staff or student may submit an event to the university calendar. Go to calendar.utulsa.edu to get started. Use your TU username and password to login into the calendar through any web browser. Read the Event Calendar Guide for step-by-step instructions on submitting an event.
Once you submit an event, an email is sent to the calendar admin in University Relations. You’ll also get an email containing a link back to the event item. You can make changes to the event until an admin approves it. After it’s been approved, changes or additions must be sent to firstname.lastname@example.org.
It takes approximately one business day for an event to be approved and appear on the calendar.
Events include lectures, workshops, meetings, training programs, arts events, sporting events, social events, and academic notices. They may include on-campus events or selected off-campus events sponsored by a TU group. These events may be open to the general public, the TU community or a segment of the TU community.
Since the calendar is on the public website, events need to specify who can attend them. There are places to indicate the audience group and also the cost and open to instructions on the submission form.
Events must be submitted at least three business days prior to the event date so that it has an opportunity to be reviewed. Items should be submitted as soon as possible for maximum promotion and coverage.
Academic dates and university holidays are added to the events calendar by Strategic Marketing & Communications.
RESTRICTIONS ON SUBMISSIONS
Currently, the following events CANNOT be posted to the TU events calendar:
- On-campus events that are hosted by someone who is not a member of the TU community.
- A personal event.
- Department or organization events whose details should not be visible to a wide audience.
- University courses or course-related events sponsored by an academic department.
Your event submission will be rejected if it doesn’t meet university calendar guidelines.
Events will be rejected if they are:
- Illegal (after conferring with legal counsel)
- In conflict with TU policy
- Not an event, by definition
- Doesn’t include title, date, time and location
- Duplicate of an existing event
- The facility and/or event was not properly scheduled
- Not a university-sponsored event
The TU events calendar is NOT designed for scheduling facilities or rooms. You must go through normal channels to schedule a facility.
If you have questions or need help submitting an event, please email email@example.com.