Government - The University of Tulsa

Government

Executive Elections are held in the spring. Senate elections are held in the fall and spring.

The Executive Branch presides over The Student Association, acts as liaison between administration and students, and assists students with event planning, operational, and program-specific needs.

Cabinet is the programming sector of Student Association.

The Judicial Council is the body responsible for the interpretation and upholding of the Student Association Constitution and its Standing Rules.

Student Association Senators are elected by students to represent academic colleges, residence halls, apartments, and commuters. The Senate represents your voice on campus and helps fund your organizations.

  • Executive Branch

    The Executive Branch

    • Presides over The Student Association
    • Liaison between administration and students
    • Assists students with event planning, operational, and program-specific needs
    • Application for Exec
    • Application for Appointed Positions

    President – Duties & Powers

    • Appoint members to the Cabinet through campus wide application process
    • Preside over all meetings of the Executive Committee and Cabinet, and exercise the power to call meetings and oversee the business of the Student Association;
    • Coordinate the duties performed by the Cabinet members;
    • Prepare the budget for the fiscal year of his or her term, and present it to the Student Senate by the first meeting of the Student Senate of the fall semester;
    • Provide information and recommendations at the Student Senate meetings in matters concerning the student welfare and the expenditure of the budget;
    • Oversee the execution of the statutes enacted by the Student Senate;
    • Sign or veto bills and resolutions passed by the Student Senate within six days of passage;
    • Recommend for removal, to the Student Senate, any person he or she has the power to appoint; the person shall be removed with a two-thirds vote of the Student Senate;
    • Be a non-voting, ex-officio member of all boards, councils, committees, and commissions of the Student Association.
    • Have the power to create ad hoc committees provided that he or she notify the Senate of their formation.

    Vice President – Duties & Powers

    • Advise and assist the President;
    • Serve as President of the Student Association Student Senate;
    • Organize the composition of the Senate Standing Committees;
    • Be a non-voting, ex-officio member of all Senate Standing Committees;
    • Have the power to appoint members of the Student Association to vacant Senate seats.
      1. Appointments can only be made for seats corresponding to the current academic semester. All appointees are subject to Senate approval by a majority vote.
    • Recommend for removal, to the Student Senate, any member of the Senate; the person shall be removed with a two-thirds vote of the Student Senate. 

    Secretary – Duties & Powers

    • Maintain all documents, records, and files of the Student Association and arrange for permanent preservation of its archives;
    • Take minutes at all official Senate and Cabinet meetings, and send the minutes to all members of the Student Association and all appropriate University offices;
    • Maintain accurate attendance records for the Senate and Cabinet;
    • Be responsible for checking fulfillment of the requirements for all Senate, Cabinet, and Judicial members;
    • Be a non-voting, ex-officio member of all the Senate Standing Committees.
    • Oversee and continually update the online SA Calendar.
    • Manage the online google groups for Senate and Cabinet.

    Treasurer – Duties & Powers

    • Acquire and compile the reports on all appropriations and disbursements of the Student Association;
    • Supervise the disbursement of all monies appropriated by the Student Senate;
    • Assist the Vice President in overseeing the Organizational Strategic Plan funding process every semester;
    • Head the Funding Review Committee
    • Advise and assist the President in preparing the budget;
    • Compile and maintain the account of expenditures;
    • Compile a monthly budget statement for each Cabinet member and the Senate;
    • Serve as an ex-officio, non-voting member of all Senate Standing Committees.

    Chief of Staff Cabinet – Duties & Powers

    • Head Programming Officer
      1. Prepare docket, with President, for leadership development
      2. Oversee the approval of all Cabinet events in accordance with departmental goals and logistics
      3. Oversee all communication to Cabinet members and student body
      4. Manage Cabinet calendar
      5. Learn and advise on all purchasing procedures
      6. Knowledge of inventory system
      7. Learn and advise on all event planning procedures
      8. First contact for support of departments
      9. Represent and communicate Cabinet’s missions and programs to administration and student body
    • Training and Development of all Department Chairs and Executive Directors
      1. Monthly Department Chairs meetings
      2. Meet with all members of cabinet, at least 1x semester
      3. Implement and provide a fall and spring training with CoS-Senate and CoO
      4. Plan retreats with Chief of Staff-Senate, Chief of Operations and Director of Student Activities
      5. Distribute and collect all onboarding paperwork
      6. Regularly assess performance
    • Co-supervise the Marketing and Communication Department
    • Assist the president and represent Student Association in the president’s absence
      1. Cabinet interview & appointment process 
      2. Oversee Cabinet’s assessment of the executive committee
    • Communicate and meet regularly with Director of Student Activities

    Chief of Staff Senate – Duties & Powers

    • Head Programming Officer
      1. Prepare docket, with Vice President, for leadership development
      2. Oversee all Senate events in accordance with mission and goals
      3. Oversee all communication to senators and study body
      4. Manage Senate calendar
      5. Learn and advise on all purchasing procedures
      6. Knowledge of inventory system
      7. Learn and advise on all event planning procedures
      8. First contact for support of committees
      9. Assist Chief of Operations with election events
      10. Represent and communicate Senate’s purpose and programs to administration and student body
    • Training and Development of all Committee Chairs and Senators
      1. Monthly Committee Chair meetings
      2. Meet with all senators, at least 1x semester
      3. Implement and provide a fall and spring training with Chief of Staff-Cabinet and Chief of Operations
      4. Plan retreats with Chief of Staff-Cabinet, Chief of Operations and Director of Student Activities
      5. Distribute and collect all onboarding paperwork
      6. Regularly assess performance
    • Co-supervise the Marketing and Communication Department
    • Assist the Vice President and represent Student Association in the vice president’s absence
      1. Senate and Cabinet interview & appointment process 
      2. Organizational Funding Process
      3. Oversee Senate’s assessment of the executive committee
    • Communicate and meet regularly with Director of Student Activities
    • Assist VP in conducting a Parliamentary Procedure Workshop following Student Association Senate general elections.
    • The Senate President shall organize the “Meet Your Senator” events.

    Chief of Operations – Duties & Powers

    • Head Logistics Officer
      1. Oversee Student Association’s supply/equipment inventory and rental process
      2. Learn and train Student Association Leadership and student organizations on financial systems, including: purchasing (purchase orders and procard), reimbursement (concur and check requests), and account transfers.
      3. Learn and train Student Association Leadership and student organizations on facility and equipment reservations
    • Maintain all Student Association Resources
      1. Learn and serve as a resources expert
      2. Assist Student Organization Committee with new organization handbook and training materials
      3. Assist Treasurer with Organizational Funding Process
      4. Assist Financial Appropriations Committee with student organization financial systems training materials
      5. Assist Cabinet Department Chairs with event planning materials
      6. Assist Marketing and Communication with promotion materials
    • Chief Elections Officer 
      1. Knowledge of election code
      2. Oversee and appoint elections committee
      3. Create and share appropriate election and transition timelines
      4. Conduct candidate informational meetings
      5. Plan election events
      6. Organize election booths and maintain election software (Harvey)
      7. Assist Chief Justice in reviewing election results
      8. Very timeline oriented 
      9. Assess election procedures semesterly
    • Communicate and meet regularly with Director of Student Activities

    Chief Justice – Duties & Powers

    • Appointed by President
    • Presides over all judicial council meetings
    • Advises executive officers on all judicial matters and procedural guidelines
  • Elections
  • Cabinet

    Cabinet is the programming sector of the Student Association. They put on free events for the student body.

    Student Association Cabinet Members are divided into 3 sections: Student Engagement and Assesment, Diversity and Educational Programming, and Social and Community Engagement.

    Student Engagement and Assesment

    Our department is responsible for making sure the students of TU are aware of and excited about the events put on by SA through advertising, social media, and the ConnectTU app. We also facilitate student feedback surveys and voting in SA elections. If you have questions or thoughts, please contact the Department Chair, Lincoln Hawks.

    Diversity and Educational Programming

    If you have questions about this department, please contact the Department Chair, Nevin Subramanian.

    Social and Community Engagement

    Our main focus is on planning and coordinating Homecoming, Service Day, and Springfest. These events are designed to engage the entire TU community, and each of our events are planned with enthusiasm, passion, and a love for TU. If you have any questions or thoughts, please contact our Department Chair, Lauren Lynch.

    Cabinet Meeting Minutes

    Cabinet minutes are available through the Resources page

    ** Minutes are not verified until the next meeting

    *All Cabinet meetings are held Tuesdays at 5:00pm in the Student Union unless otherwise noted. Meeting time, date, and location are subject to change.

  • Judicial

    Important Documents

    Judicial Opinion on Vote of Confidence/No Confidence (Feb 18)

    Judicial Council Presentation

    Judicial Code

    The Judicial Council is the body responsible for the interpretation and upholding of the Student Association Constitution and its Standing Rules. It also is the final arbiter in concerns involving Student Association elections.

    Contact Kyle Reamer for more information.

    Chief Justice

    Kyle Reamer

  • Senate

    Student Association Senators are elected by students to represent academic colleges, residence halls, apartments, and commuters. The Senate represents your voice on campus and helps fund your organizations.

    Your Senator can write legislation on a range of issues affecting student life at TU. Let Senate know what you would like to see done on campus.

    All students are encouraged to attend an SA Senate meeting. Meetings are held on Tuesdays at 9:00pm in Helmerich Hall Room 105 or on Microsoft Teams. Minutes of past meetings are posted at the bottom of this page.

    List of Current Senators

    Event Sponsorship and Travel Allocations

    Student organizations may get funding from SA for events through the event sponsorship allocations process. SA can help fund the cost of food, entertainment, advertising, and other expenses. If your student organization plans to attend a conference, convention, or workshop, SA can help fund part of the cost of the trip. SA may be able to help pay for lodging, transportation, registration, and other expenses, up to $3000.

    Committees

    Monetary Allocations Committee (MAC)

    The Monetary Allocations Committee collaborates with student organizational representatives throughout campus in determining the proper amount of appropriated funds necessary for the organization’s success. By students communicating a clear vision of their club’s desirable outcome, the MAC ensures to focus on optimizing the effectiveness of each dollar spent. The MAC coordinates with students in developing sound fiscal strategies for events and sponsors bills on their behalf in the senate. Questions concerning this committee will be directed to the MAC Chairperson, Hunter Splain, at hls1457@utulsa.edu.

    Contingency Funding Request Form

    Government Operations Committee (GOC)

    The Government Operations Committee is responsible for updating all of SA’s governing documents, and interviewing all appointments made in order to provide recommendations to the Senate.   Questions about this committee can be directed to the GOC Chair, Ray Watkins, at jrw4889@utulsa.edu.

    University Improvements Committee (UIC)

    The University Improvements Committee identifies areas of campus life that could benefit from change, and writes Resolutions in order to suggest such changes to the appropriate parties.  Questions about this committee, or ideas for how to improve campus, can be directed to the UIC Chair, Ben Butler, at bmb4164@utulsa.edu.

    UIC In-Progress Projects 2020-2021

    Student Organization Committee (SOC)

    The Student Organization Committee assists new clubs in getting chartered by Student Association and experienced clubs in their programming and growth. Questions about this committee can be directed to the SOC Chair, Peter Hopkins, at pjh9598@utulsa.edu.

    Organization Information Update Form

    Individuals who wish to create a new organization can do so through the form here.

    Important Documents

    Link to Senate Meeting Minutes

    Monetary Allocation Guidelines

    Weekly Senate Meeting Link

    Senate Standing Rules

    SA Constitution

    In-Person Event Form

    How-to Concur

    MA Guidelines Overview

    OSP Spring 2021 Link

    OSP Submission Link

    Spring 2021 Senate Results