Campus Safety

The university encourages community members to promptly report all crimes to Campus Safety & Security at 918-631-5555 or 911, or the appropriate local law enforcement agency. However, it is also recognized that some may prefer to report to other individuals or university offices. While the university has identified hundreds of campus security authorities, the following offices have been designated as places where campus community members should report crimes:

Clery Compliance for College Sponsored Student Travel

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) is a federal law requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information that occur within the University’s Clery reportable geography. Included is the requirement to disclose, on an annual basis, crime statistics that occur during University sponsored/arranged domestic and international student trips. University of Tulsa personnel who are administratively responsible for domestic and international student trips are expected to report student trip information for compliance regardless if any Clery Act reportable crimes occurred.

Information on Clery Act qualifying student trips is needed by Campus Safety for follow-up with the local law enforcement agency associated with the trip location. Campus Safety will send a request to the trip location local law enforcement agency to determine if any Clery Act qualifying crimes (occurring during the trip time frame and at the University arranged accommodation and/or related academic space) were reported directly to the local law enforcement and thus may not be known to University personnel.

Reportable Trips

For trips to be reportable, the University of Tulsa must have control over the trip or program accommodation and any related academic space used in conjunction with the trip. Control, as defined by the Clery Act, means that the University directly or indirectly rents, leases or has some other type of written agreement (including an informal one, such as a letter or an e-mail) for use of a building or property, or a portion of a building or property. Even if there is no payment involved in the transaction, for Clery Act purposes, a written agreement for the use of space gives the University control of that space for the time period specified in the agreement. Some examples of a written agreement include renting hotel rooms, leasing apartments, leasing space in a student housing facility or academic space on another campus and even an e-mail agreement for use of space free of charge. The controlled space must be used in direct support of, or in relation to, the institution’s educational purposes and frequently used by students. The University of Tulsa defines “frequently used by students” as meeting at least one of the following two criteria:

• More than one night
• Repeated use of the same location

Note: Day trips and student organized or private trips are not reportable.

Study Abroad Taught and Housed by a Third Party or Local Institution

If the University sends students to study abroad at a location or facility that the University doesn’t own or control, the University doesn’t have to include statistics for crimes that occur in those facilities. If the University rents or leases space for students in a hotel or student housing facility, the University is in control of that space for the time period covered by the agreement. For example, if there is an agreement with another institution to allow TU students to enroll, but not to provide specific rooms, etc., the University does not have Clery reporting requirements.

How to Report Clery Act Qualifying Student Trips

Trips that meet the established criteria must be reported via to the Clery Compliance Coordinator. The Clery Act Student Travel Forms should be submitted after travel is completed to ensure complete information. All Forms must be submitted within two (2) weeks of the conclusion of travel.

If you have any questions on the Clery Act or on whether your off-campus student trip or activity should be reported, please contact the Clery Compliance Coordinator.

Who is defined as a Campus Security Authority?

Campus Security Authorities are identified by function, not title. The definition provided by the Clery Act is intentionally broad to include as many people as possible to ensure all crimes are reported. You cannot decline to be a CSA if your role fits the definition, you are a CSA.

The Act defines four general categories of CSAs:

1. A member of a campus security department;
2. Individuals having responsibility for campus security in some capacity, but are not members of a campus security department (e.g., an individual who is responsible for monitoring the entrance to University property);
3. People or offices that are not members of a campus security department, but where University policy directs individuals to report criminal offenses to them or their office; or
4. Officials having significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings.

What are the responsibilities of a CSA?

Campus Security Authorities are federally mandated to forward reports of crime brought to their attention. The party reporting the crime does not need to be University-affiliated and the report does not have to lead to police involvement.

• Accurately report crime information to the correct people in a timely manner, CSA’s use the Campus Security Authority Reporting Form or contact Campus Security
• Support the individual sharing the experience and provide them with options and resources

What are NOT the responsibilities of a Campus Security Authority?

• Determining if a crime took place
• Finding and apprehending the alleged perpetrator
• Convincing the victim to contact law enforcement

You do not have to be an expert on Clery; simply report information to the best of your understanding.

How do I report a crime?

If a person reveals they have been involved in an incident that might involve a crime, (reportable or otherwise) contact Campus Security at 918-631-5555. Reporting a crime to Campus Security does not mean charges must be filed; instead, it allows for discussion of options and helps the University obtain accurate information for statistical reporting. It is important that information is reported as soon as possible so it may be evaluated to determine if an immediate notification should be issued to students, faculty, and staff regarding the criminal activity. Timely warnings may be disseminated to communicate Clery crimes and safety tips to the community for situations that may present an ongoing threat.

CSA incident report forms are used as aid in recording important details for statistical information and can be located and filled out at CSA Reporting Form.

If you don’t have all the information, please submit what you do have.

What Crimes are Clery reportable crimes?

CSAs are obligated to forward reports of Clery Act qualifying crimes that occurred on Clery reportable geography, however, you are encouraged to promptly relay all reports of crime to the appropriate University officials.

Criminal Offenses required to be disclosed are Criminal Homicide (including Murder, Non-negligent Manslaughter, and Manslaughter by Negligence), Sexual Assault, (including Rape, Fondling, Incest, and Statutory Rape), Robbery, Aggravated Assault, Burglary, Motor Vehicle Theft, and Arson.

VAWA (Violence Against Woman Act) Offenses required to be disclosed are Domestic Violence, Dating Violence, and Stalking. These crimes are reportable even if the victim does not consider themselves to be a victim.

Arrests and Referrals for Disciplinary Action required to be disclosed are liquor law violations, drug law violations and/or illegal weapon possession.

Hate Crimes required to be disclosed are Criminal Homicide (including Murder, Non-negligent Manslaughter and Manslaughter by Negligence), Sexual Assault (including Rape, Fondling, Incest and Statutory Rape), Robbery, Aggravated Assault, Burglary, Motor Vehicle Theft, Arson, Larceny-Theft, Simple Assault, Intimidation, or Destruction/Damage/Vandalism of Property that were motivated by bias.

What is Clery Geography? *Include the geography from the ASR*

On-campus

• Property owned or controlled by Tulsa, including Student Housing (core campus, areas right at the campus border)

Non-campus

• University of Tulsa owned or controlled properties that are used in direct support of, or in relation to the institution’s educational purposes and are not contiguous to the main campus (includes trips, foreign locations, etc. that meet specific criteria)

Public property

• Areas going through or directly adjacent to campus.

CSA Responsibilities

• CSAs are encouraged to report all crimes reported to them, on a timely basis, to Campus Security. However, under the Clery Act, CSAs are only obligated to report, Clery Act qualifying crimes which occurred on campus, in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the University. The qualifying crimes and geographic designations are defined in the training provided on-line. CSAs are not required to report qualifying crimes if they know that the incident has previously been reported to the Campus Security. By creating the CSA position to include non-law enforcement personnel, the Clery Act recognizes that many individuals, including students, may not feel comfortable reporting crimes to the police, but might report incidents to other campus authorities. The expectation is that with CSAs passing the reportable crimes on to the Campus Security Department the crime statistics that are compiled for the annual report will be more accurate.

CSA Crime Reporting

• When a crime is reported to a CSA please ask the individual if they would be willing to report the incident to the Campus Security Department. If they agree please assist the complainant in making contact with the Campus Security by calling (918) 631-5555.
• If the complainant does not wish to contact Campus Security the CSA will need to complete a CSA report Form for all Clery qualifying crimes. The report needs to be submitted in a timely fashion. If the crime reported presents an imminent threat to the Tulsa campus immediately call the Campus Security Department. If not, the CSA can submit the report online.
• Reports of crimes are assumed to be made in good faith, meaning that there is a reasonable basis for believing that the information is not rumor or hearsay, as such the crime is Clery reportable. CSAs, when interacting with the crime reporting party, need to gather incident information that would provide sufficient detail to properly classify the incident. This means CSAs need to document reporting party responses or lack thereof. Reporting party identifying information should only be included in the Report Form if the reporting party is willing to provide the same. CSA’s should not investigate the crime or attempt to determine whether a crime, in fact, took place. When in doubt, a Report Form should be completed and submitted!

What is done with CSA NON-EMERGENCY Report Forms?

The Clery Compliance Officer will review Report forms submitted and determine if an incident warrants timely warning/notification of the University community and whether it is a reportable crime in the Annual Security Report. The ASR *LINK* is published and posted for viewing. Hard copies are available upon request.

Submit a Report

CSA Reporting Form

A list of 60 days of activity is available online or by request at the Campus Security office, located in the Hurricane Athletic Building at 3115 E. 8th Street.

Data older than sixty days is available by making a request in person at Campus Security or by emailing the Clery Compliance Coordinator.

It may take up to two days to provide access to older data.  View the Daily Log.

There are numerous sources for the data in the Log:  Incidents reported directly to Campus Security; data from the Tulsa Police Department (TPD) Daily Crime Log, Campus Security Authority (CSA) reports from the Title IX Office, Office of The Dean of Students, Human Resources or other Clery Act designated CSA. The Daily Crime and Fire Log will contain less information from incidents from the Tulsa PD Daily Crime Log. Data received from the Title IX Office, Office of the Dean of Students and reports received from Tulsa CSAs will also have less detail. The Daily Log entries generated from the TPD Daily Crime Log include the date of the report, but not the date range of the incident. Entries generated from the Title IX Office, Office of the Dean of Students, and Tulsa CSAs will have the date of the report and may or may not have the incident date.

Crimes may be temporarily withheld from the Daily Log under the following circumstances:

1. The disclosure will jeopardize the confidentiality and safety of a victim or the integrity of an ongoing investigation
2. The disclosure may cause a suspect to flee or evade
3. The disclosure may result in the destruction of evidence

The information required to be listed on the Daily Log includes:

1. Date/Time the crime or fire was reported
2. Date/Time Frame the crime or fire occurred. (When a crime is reported and the time of the incident is not known, the time will appear on the log as 12:00. This is a function of our software system.)
3. General location of the crime or fire
4. Nature of the crime
5. Disposition of the case

Campus Security and Marketing and Communications have primary responsibility for coordinating the issuance of a TU Alert, determining the content of the TU Alert, and determining which of the methods available for issuance of the TU Alert will be utilized. Once a notification is sent out, there will be a follow-up with more specific details. The only exception to this is when issuing Tornado Warnings and Severe Weather Alerts. The goal is to ensure individuals are aware of the situation and that they know the steps to take to safeguard their personal and community safety.

Dependent upon the situation, the University of Tulsa may work through the office of Marketing and Communications to notify the greater Tulsa community through designated websites (http://www.utulsa.edu), radio and TV alerts through local news media, and other emerging communications platforms (e.g., Twitter, Facebook, etc.). However, in emergency situations, any police supervisor may authorize an Emergency Notification. For incidents involving off-campus crimes, the University may issue a Safety Notification if the crime occurred in a location used and frequented by the University population.

In the event of a major life safety or public health emergency on campus, TU will notify and advise students, faculty and staff via its TU Alert text messaging service, a key component of the university’s emergency notification program. Accurate contact information is required to ensure the effectiveness of emergency text messages. Members of the campus community are strongly encouraged to enroll in the program by providing their cell phone number and updating their subscription annually.

In an effort to provide timely notice to the campus community in the event of a Clery Act crime that may pose a serious or ongoing threat to members of the community, the University issues “Timely Warnings.” The University will generally issue Timely Warnings for the following crimes:

• Arson
• Aggravated assault
• Burglary
• Criminal homicide
• Hate Crimes
• Motor Vehicle Thefts
• Robbery
• Sexual assaults
• Stalking
• Dating Violence

Crimes that would not present a continuing threat and therefore might not merit a Timely Warning, include the following:

• An assault between two individuals who have a disagreement and know each other. This may be an isolated event and presents no ongoing threat to the community.
• In the case of a late report. These cases may be so delayed there is no possibility of issuing a “timely” warning to the community. These will be considered on a case-by-case basis depending on when and where the incident occurred, when it was reported, and the amount of information available.
• Crimes in which the perpetrator have been apprehended, thereby eliminating the threat.
• Crimes in which an identified perpetrator is only targeting specific individuals to the exclusion of others, such as domestic violence.

The University may post these warnings through a variety of ways, including but not limited to e-mails, text and other media.

All initial Timely Warning messages will begin with “Timely Warning” to indicate the severity of the message and will provide a brief description of the timely warning or emergency response notice. When additional information is available, it may be provided using one or more of the methods listed above. The information you receive may provide vital information on what actions you need to take if you are on campus during such a situation. In the event a timely warning is sent, it may include following information:

• Type of crime
• Date, time, and location of the crime
• Brief description of the incident
• Available suspect information
• Safety tips to help with the risk of being involved in a similar incident

The purpose of these Timely Warnings is to notify the campus community of the incident and to provide information that may enable community members to protect themselves from similar incidents. The University will issue Timely Warnings whenever the following criteria are met:

1. A crime is committed
2. The perpetrator has not been apprehended; and
3. There is a substantial risk to the physical safety of other members of the campus community because of this crime.

Such crimes include, but are not limited to:

1. Clery Act crimes that are reported to any campus security authority or the local police; or
2. The University determines that the incident represents an on-going threat to the campus community.

Additionally, TU may, in some circumstances, issue Timely Warnings when there is a pattern of crimes against persons or property. At the University of Tulsa, the Director of Campus Security will generally make the determination, in consultation with other University officials, if a Timely Warning is required.

Anyone with information warranting a timely warning or emergency response notification for the University of Tulsa campus may call Campus Security at any time to provide that information at 918-631-5555.

If you are unable to reach someone at the number provided and in the case of an emergency, please refer to the local law enforcement agencies within the area or call 911 immediately.

At the University of Tulsa, administrative buildings are open from 8:00 a.m. until 5:00 p.m., Monday through Friday, and academic buildings generally are open from 7:00 a.m. until 11:00 p.m. Academic buildings are scheduled to be open on weekends only as needed. Access to individual classrooms and laboratories is limited to those enrolled in the courses meeting there. Likewise, access to most programs is limited to those enrolled in the program or otherwise authorized access.

Many cultural and athletic events held in the University facilities are open to the public. Other facilities such as the bookstore, library, and performance center are likewise open to the public. Only those who have demonstrated a need are issued keys to a building.

At the University campus, all residence halls operate under a computerized Access Control and Security Monitoring System. Identification cards are coded so that only students who are residents in a particular hall are authorized electronic access entry to that hall; the system denies entry to all unauthorized persons. When any exterior door is left ajar, an audible alarm is activated. Auxiliary Officers are responsible for checking and securing doors, when needed. When a door is malfunctioning, personnel are summoned for immediate repair. Remember to lock your doors and windows. All residence hall and apartment exterior doors are equipped with locks and with crash bars to ensure a quick emergency exit.

Only residents and their invited guests are permitted in the living areas of the residence halls. It is the resident’s responsibility to ensure that his/her guest is aware of the University and residence hall policies and is escorted at all times. Guests are not provided with room keys or door access cards. All exterior doors are locked 24 hours a day, with the exception of the main lobby entrance which is staffed. It is the responsibility of residents and staff members to challenge or report individuals who cannot be identified as residents or the guests of residents. When Campus Security receive a report of an unescorted person in a residence hall, an officer is dispatched to identify that person. Most of these officers spend much of their time patrolling in and around the residence hall complexes. Officers are assigned to patrol from 11:00 p.m. until 7:00 a.m. During low-occupancy periods such as holidays and scheduled breaks, students are consolidated into designated buildings and gain access via the University’s electronic access control system. During the summer when groups who are not regularly associated with the University are using the University’s residence halls, exterior doors are locked 24 hours a day with the exception of the main lobby which is supervised. Each guest is issued an identification card that allows them to gain access to their assigned building via the electronic access control system. Residence Halls are staffed 24 hours per day. University Police personnel also conduct regular checks of all residence hall areas.

The University of Tulsa is committed to campus safety and security. At the University, locks, landscaping and outdoor lighting are designed for safety and security. Sidewalks and building entrances are illuminated to provide well-traveled, lighted routes from parking areas to buildings and from building to building.

Building Facility Services, in conjunction with representatives from Campus Security, conducts surveys of University property twice each year to evaluate campus lighting. At the University, there are over 920 walkway, parking lot and roadway lights that provide illumination on campus.

We encourage community members to promptly report any security concern, including concerns about locking mechanism, lighting, or landscaping to Campus Security.

The University of Tulsa does not tolerate sexual misconduct or abuse, such as sexual assault, rape or any other forms of nonconsensual sexual activity; relational violence or stalking. All of this conduct in any form violates the Student Code of Conduct, University policies and may violate Federal and State Laws. Violations of this policy are subject to disciplinary sanctions through the Office of Title IX, Office of the Dean of Students and/or those outlined in applicable University policies.

The University provides the following rights to all sexual assault, domestic violence, dating violence and stalking victims:

• The University will facilitate the process of the sexual assault forensic exam.
• The Campus Security Department can connect students to Tulsa Police Victim Services resources. This department provides support and guidance to victims and enable them to receive advocacy, information, and assistance both judicially and academically.
• The Campus Security Department is an active participant in the Office on Violence Against Women (OVW) Campus Program Grant Team. This is to ensure victims are provided the appropriate care in a timely fashion and with only well-trained professionals.
• The University of Tulsa also has a Survivor Advocate for the campus who works with Campus Security and other campus partners on prevention measures and after incident care issues.
• On campus counseling services are available to students through Counseling and Psychological Services.
• A procedure is in place that may allow the victims of violence to retroactively withdraw from a semester or individual courses.