Who is defined as a Campus Security Authority?
Campus Security Authorities are identified by function, not title. The definition provided by the Clery Act is intentionally broad to include as many people as possible to ensure all crimes are reported. You cannot decline to be a CSA if your role fits the definition, you are a CSA.
The Act defines four general categories of CSAs:
- A member of a campus security department;
- Individuals having responsibility for campus security in some capacity, but are not members of a campus security department (e.g., an individual who is responsible for monitoring the entrance to University property);
- People or offices that are not members of a campus security department, but where University policy directs individuals to report criminal offenses to them or their office; or
- Officials having significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings.
What are the responsibilities of a CSA?
Campus Security Authorities are federally mandated to forward reports of crime brought to their attention. The party reporting the crime does not need to be University-affiliated and the report does not have to lead to police involvement.
- Accurately report crime information to the correct people in a timely manner, CSA’s use the Campus Security Authority Reporting Form or contact Campus Security
- Support the individual sharing the experience and provide them with options and resources
What are NOT the responsibilities of a Campus Security Authority?
- Determining if a crime took place
- Finding and apprehending the alleged perpetrator
- Convincing the victim to contact law enforcement
You do not have to be an expert on Clery; simply report information to the best of your understanding.
How do I report a crime?
If a person reveals they have been involved in an incident that might involve a crime, (reportable or otherwise) contact Campus Security at 918-631-5555. Reporting a crime to Campus Security does not mean charges must be filed; instead, it allows for discussion of options and helps the University obtain accurate information for statistical reporting. It is important that information is reported as soon as possible so it may be evaluated to determine if an immediate notification should be issued to students, faculty, and staff regarding the criminal activity. Timely warnings may be disseminated to communicate Clery crimes and safety tips to the community for situations that may present an ongoing threat.
CSA incident report forms are used as aid in recording important details for statistical information and can be located and filled out at CSA Reporting Form.
If you don’t have all the information, please submit what you do have.
What Crimes are Clery reportable crimes?
CSAs are obligated to forward reports of Clery Act qualifying crimes that occurred on Clery reportable geography, however, you are encouraged to promptly relay all reports of crime to the appropriate University officials.
Criminal Offenses required to be disclosed are Criminal Homicide (including Murder, Non-negligent Manslaughter, and Manslaughter by Negligence), Sexual Assault, (including Rape, Fondling, Incest, and Statutory Rape), Robbery, Aggravated Assault, Burglary, Motor Vehicle Theft, and Arson.
VAWA (Violence Against Woman Act) Offenses required to be disclosed are Domestic Violence, Dating Violence, and Stalking. These crimes are reportable even if the victim does not consider themselves to be a victim.
Arrests and Referrals for Disciplinary Action required to be disclosed are liquor law violations, drug law violations and/or illegal weapon possession.
Hate Crimes required to be disclosed are Criminal Homicide (including Murder, Non-negligent Manslaughter and Manslaughter by Negligence), Sexual Assault (including Rape, Fondling, Incest and Statutory Rape), Robbery, Aggravated Assault, Burglary, Motor Vehicle Theft, Arson, Larceny-Theft, Simple Assault, Intimidation, or Destruction/Damage/Vandalism of Property that were motivated by bias.
What is Clery Geography? *Include the geography from the ASR*
- Property owned or controlled by Tulsa, including Student Housing (core campus, areas right at the campus border)
- University of Tulsa owned or controlled properties that are used in direct support of, or in relation to the institution’s educational purposes and are not contiguous to the main campus (includes trips, foreign locations, etc. that meet specific criteria)
- Areas going through or directly adjacent to campus.
- CSAs are encouraged to report all crimes reported to them, on a timely basis, to Campus Security. However, under the Clery Act, CSAs are only obligated to report, Clery Act qualifying crimes which occurred on campus, in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the University. The qualifying crimes and geographic designations are defined in the training provided on-line. CSAs are not required to report qualifying crimes if they know that the incident has previously been reported to the Campus Security. By creating the CSA position to include non-law enforcement personnel, the Clery Act recognizes that many individuals, including students, may not feel comfortable reporting crimes to the police, but might report incidents to other campus authorities. The expectation is that with CSAs passing the reportable crimes on to the Campus Security Department the crime statistics that are compiled for the annual report will be more accurate.
CSA Crime Reporting
- When a crime is reported to a CSA please ask the individual if they would be willing to report the incident to the Campus Security Department. If they agree please assist the complainant in making contact with the Campus Security by calling (918) 631-5555.
- If the complainant does not wish to contact Campus Security the CSA will need to complete a CSA report Form for all Clery qualifying crimes. The report needs to be submitted in a timely fashion. If the crime reported presents an imminent threat to the Tulsa campus immediately call the Campus Security Department. If not, the CSA can submit the report online.
- Reports of crimes are assumed to be made in good faith, meaning that there is a reasonable basis for believing that the information is not rumor or hearsay, as such the crime is Clery reportable. CSAs, when interacting with the crime reporting party, need to gather incident information that would provide sufficient detail to properly classify the incident. This means CSAs need to document reporting party responses or lack thereof. Reporting party identifying information should only be included in the Report Form if the reporting party is willing to provide the same. CSA’s should not investigate the crime or attempt to determine whether a crime, in fact, took place. When in doubt, a Report Form should be completed and submitted!
What is done with CSA NON-EMERGENCY Report Forms?
The Clery Compliance Officer will review Report forms submitted and determine if an incident warrants timely warning/notification of the University community and whether it is a reportable crime in the Annual Security Report. The ASR *LINK* is published and posted for viewing. Hard copies are available upon request.
Submit a Report
CSA Reporting Form